5 benefits of using Knowledge Hub as a document store for your cross-organisational work

Keeping documents organised and accessible is a critical task for any organisation. Traditional methods of document storage on local network drives can be time-consuming and challenging to manage, and limits who can have access. So, what happens when you want to share documents easily across multiple organisations?

Knowledge Hub is one place where you can store and share your documents securely, allowing members from multiple organisations to access the content. Using the document library feature, users can upload, organise, and display various types of documents and media, including images, audio, and video.

In this blog post, we will explore five benefits of using Knowledge Hub to store your documents for cross-organisation work in the public sector.

Accessibility

One of the primary reasons for using Knowledge Hub is to store your documents in a way that makes them accessible to those that need to access them. Knowledge Hub allows members to gain access to documents from anywhere, at any time, using any device with an internet connection. This makes it easier for members to find and access the documents they need quickly and efficiently.
 

Organisation

With traditional document storage methods, it can be challenging to find specific documents or to ensure that documents are up-to-date. With a Knowledge Hub group, your documents can be organised by folders, tagged with keywords and easily searchable, making it user-friendly to find the documents needed.
Knowledge Hub offers you better search, filters and organisation of your documents.
 

Collaboration

Knowledge Hub also encourages and promotes collaboration among members. Members can share documents with others, provide feedback via comments, and collaborate on documents in real time. Building your own document repository is quick and easy, and can help towards increased productivity and efficiency while ensuring that the most up-to-date information is readily available.
 

Security

Knowledge Hub offers better security for documents by providing a secure, encrypted storage solution for documents. Using a flexible permissions structure that allows the content owner to decide who can access the documents, it protects them from unauthorised access or accidental deletion.
 

Cost-effective

Finally, Knowledge Hub offers a cost-effective document storage solution for organisations in the public sector working with multiple organisations. Storage methods often require expensive hardware, software, and maintenance costs. In contrast, Knowledge Hub provides a cloud-based solution that requires no hardware and software investment and can be accessed by users with just an internet connection. And best of all, a restricted group on Knowledge Hub is FREE for recognised public sector organisations.

Key Takeaways:

• Knowledge Hub offers better accessibility and organisation of documents.
• Collaboration and security are also benefits of using Knowledge Hub as a document store for your cross organisational work.
• Knowledge Hub provides a free or cost-effective document storage solution.